Executive Assistant to VC

Job Description

Communication/Correspondence Management:

·         Coordinate and set up all conference calls and management meetings for the VC.

·         Manage and organize emails, place, receive, and screen phone calls.

·         Record track incoming/outgoing correspondence and follow up on action items.

·         Coordinate arrangement and management of various official and personal/family events.

Administration:

·         Update and maintain VC’s calendar.

·         Prioritize activities on daily basis. Maintain checklists for timely completion of activities including payment of bills, renewal of passports, CNICs, memberships, etc.

·         Update and maintain contact list by periodic reviews and incorporating changes as they occur.

High Level Assistance:

·         Travel with VC to meetings as and when required. Attend key meetings with the VC with the purpose of ensuring follow-up and execution on identified next steps. May be interacting with diplomats, government officials, and other key constituents.

·         Make and timely disseminate minutes of meetings.

Skills

·         At least 4-5 years of relevant experience.

·         Has to be a high potential individual, with a steep learning curve, with stellar organizational skills.

·         Should be mature, trustworthy, high on integrity, and able to keep matters confidential.

·         Shouldn’t be a yes man. Should be able to hold their own, and someone who is a finisher.

·         Should have a sense of humor.

·         Should be proficient in MS Suite (Word, Excel, PowerPoint etc.)

·         Should be comfortable with travelling between London, and Surbiton, working from two different office locations.